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5 Key Factors for Planning a Successful Corporate Event

A successful corporate event reflects on the success of a company at various levels. Whether you are planning a small workshop, a corporate Diwali celebration or an international seminar, it pays to plan with close attention to detail. This reflects well on the vision of both the employers and employees who plan, leading to a good impression among clients, and consequently, business expansion. However, planning a corporate event is not easy.

There are many technical aspects to consider. When things are not delivered on time, it can be stressful and challenging. If the outcome is successful, the entire office is given credit, but one person is often singled out if things don’t go as expected. Plan with care to make sure yours is an impactful one. A little help from professionals can go a long way.

Fraserview Banquet Hall, the experienced leaders in event planning in Vancouver, BC, helps you identify a few beneficial strategies to ensure success.

5 Factors to Plan an Impactful Corporate Event

Whether you are part of the company’s organizing team or are teaming up with an event planner, it is critical to keep a few things in mind to drive success.

Define Objectives

Make sure the organizers are aware of the event’s main objectives. What is the purpose of hosting it? How will it add value to the company? Fix the date, venue, budget, and agenda first. Every clients’ needs are different. For example, while one client may expect a fun setting for a festive Diwali or Vaisakhi celebration, another may expect the proceedings to be more formal. List all requirements clearly. Translate them into operational actions. Make sure to keep matters as simple as possible. Not everyone is equipped to carry out complex plans to perfection.

Flexibility

Things happen when you are busy planning on a large scale. Be kind; be accommodating of changes and be flexible. Keep an open mind with options laid out if matters don’t work out as expected or if deliveries are delayed. If you rigidly stick to Plan A, you might create unnecessary stress that can affect those around you and subsequent results. Keep extra time on hand for program schedules. Plan ahead with realistic expectations.

Delegate Duties

The biggest mistake in event planning is attempting to do everything yourself or allowing someone to do the same. Delegate responsibilities between several small groups. This builds individual commitment and team spirit.

  • Appoint an on-site lead who takes charge throughout the event and creates a checklist, mentioning all the activities that need to be planned.

  • Designate a project manager and small teams to look after different areas such as tools setup, music, event activities, awards ceremony, travel requirements, logistics, food, decor, registration, client feedback, etc.

  • Appoint account managers for each group to report to.

Creativity

For your event to make an impact, you must have innovation, creativity, clarity, and exclusiveness. An event is the time that a company can showcase their advancements and strengths. Hire experts who know the job. Be bold and creative in your ideas and decor. Make sure the menu impresses, taking diverse tastes into consideration. Make sure the activities align with the objectives and budget set for the event. Create an events page on Facebook to let out the word, note RSVPs, and create a social buzz. The more people know about it, the merrier!

Fraserview Banquet Hall in Vancouver, BC

If you are looking for a versatile and vibrant venue that can match up to your high expectations on various levels, from corporate events to annual celebrations and more, Fraserview Banquet Hall is where you are assured of it all coming together with flair. Contact our experts for success every time.

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7 ways to make your wedding unforgettable

Your wedding is an incredibly huge day for you! The memories of your big day deserve to be etched into the minds of you and your guests for a lifetime. Listed below are a few ways you can ensure the memories will last for an eternity.
Put in the thought

Chances are that time will begin to fly after your engagement but it’s essential that you take time to brainstorm your preferences and desires regarding the big day. Discussing all ideas and logistics with your fiancé is equally important. While juggling through your bucket list, consider a few key elements, such as the season and time of the wedding, the themes and styles you want, if you want an indoor or an outdoor ceremony, and lastly, if you want a small or a large wedding.
Get Inspired

If you feel stagnant and out of ideas during your planning, count on bridal magazines, Pinterest, Instagram, Facebook, and similar platforms for inspiration. External themes and concepts can get your inner creativity flowing. Be cautious of getting overwhelmed since numerous ideas can leave you desiring everything. Prior revision of your preferences, however, will help you narrow down your searches.
Formality

Planning and executing the desired atmosphere at your wedding is essential. The ambiance dictates the ways in which your guests will remember your big day. Establishing the degree of formality you desire at your wedding will assist you in narrowing down location sites. For instance, a banquet hall would be more appropriate for a formal wedding than the beach.
Style

Deciding upon the style and theme of your wedding will guide you while selecting the reception décor, flavours, and flowers. You should discuss the varying options with your partner and come to a consensus over the style you both will enjoy. Creating a wedding day that is as special at the people involved will make it unforgettable. Themes such as a rustic lodge will create a warm and cohesive atmosphere.
Colours

The colours used at your wedding will most likely follow your theme. However, in case the chosen colour scheme does not seem extravagant enough to suffice your needs, then opt for selecting colours based on the season. Fall colours usually entail orange, burgundy, and brown. Spring colours include pastels, while silver is a prominent choice in winter.
Details

Picking out the style and colours of your wedding is the foundation for your wedding day. Details are the next step and include flowers, cake, invitations, food cuisine, invitations, and centrepieces. These intricate items should reinforce your theme.
Contact Fraserview Banquet Hall

An extravagant banquet hall that fits your budget will give you and your guests a lavish space to enjoy your special day. Fraserview Banquet Hall is located in Vancouver, BC and allows you to enjoy the wedding of your dreams.

Visit fraserviewhall.ca to view the versatile and vibrant venue. Our elegant hall will provide you with the magnificent décor, mouthwatering cuisine, music, floorplans, and all the intricate details that will make your wedding unforgettable.

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Finding the Perfect Banquet Hall of your needs – What to look for

Picking the perfect banquet hall is the most crucial decision since it significantly affects your event. In fact, the date and time of the occasion, food, and the overall experiences of your family and friends will get impacted by the type of venue you select.

The earlier you start looking for a venue, the better! Make sure to have the size of your guest list, budget, and space preferences decided before you begin searching for a banquet hall. Booking the venue four to six months in advance will allow you to focus on other essential components such as invites, food, and performances. Here is what to look for when finding a banquet hall to host your next event.

Location

If your event is local, it is essential to find a venue that is in reasonable proximity from the location of your attendees. In case numerous guests are travelling from different towns, having the banquet hall close to the airport will be of significant help.

Parking

Chances are your guests will be dressed and excited to attend your event. You don’t want them flustered while searching for a parking space as soon as they reach the venue. Thus, it is essential to finalize a venue with ample parking spaces for all your guests.

In case a venue matches all your preferences but does not have enough parking spaces, you can look into booking a parking lot at a walking distance from the banquet hall. You can also contact online cab services, such as Uber and Lyft to score promo codes for your guests. The best option is booking a valet service at the banquet hall or from a private company.

Capacity

The capacity of the venue is a crucial thing to keep in mind. You want your guests to be comfortable and have ample socializing room. 500 guests cannot be contained in a 250-capacity banquet hall because it would get crowded and could also pose a fire and safety hazard.

Services

An excellent banquet hall would entail essential services, such as food catering, upholstery, cleanup crew, and audio-visual equipment. More often than not, the banquet hall will have a kitchen on location to prep meals for the attendees. In the absence of a food area, the banquet hall would have a partnership with a catering company. Venues often provide packages that combine food and space services.

It is essential to have chairs, tables, and linens for the comfort of your guest and your chosen banquet hall must entail basic upholstery. An availability of clean-up crew is essential at the venue because the last thing you want to do is clean up after a big event. Lastly, a majority of events utilize audio-visual aspects and selecting a place with necessary equipment that can support all technical requests.

Ambiance

The architecture and décor of the venue must compliment the type of event that is being held. For instance, a site appropriate for an expo will not be suited for the needs of a wedding. You should opt for a banquet that will have the proper décor for the type of event you’re organizing.

Check out Fraserview Banquet Hall!

Searching for a venue that makes your event memorable can take hours of research and site seeing. If you are in Vancouver, BC, you are in luck! Fraserview Banquet Hall located on Fraser Street, offers complete catering, event planning, and fantastic services. The main banquet hall can accommodate 1500 guests while featuring a spacious stage, dance floor, beverage bar, and variety of AV equipment.

Your search for a perfect banquet hall with all essential services ends here. Visit fraserviewhall.com to read about the exciting services offered at Fraserview Banquet Hall. You may also call to chat with us at 604-322-6526.

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8240 Fraser Street
Vancouver, British Columbia
V5X 3X6

Tel: 604-322-6526